In general, the UWITC will provide server licenses (for instance Windows Server, Exchange Server, SQL Server, Citrix, etc) and members provide application and CAL (client access) licensing. Each organization will retain ownership of their respective licenses. For instance, if your United Way uses Andar, you will be responsible for buying the Andar licenses and paying the yearly maintenance costs to Helix and the UWITC will provide the Windows Server and SQL server licenses.
Members who use Quickbooks are required to use the UWITC Quickbooks Enterprise licensing. You will be billed yearly for the Intuit Maintenance and Support agreement which covers Quickbooks support and upgrades.
Most members need Microsoft Licensing for four products. Luckily, you should already own these licenses on your own network so when you convert to our system you will use those same licenses. We will do an audit of your licenses every July to ensure you own the proper licenses. Unfortunatly, access to our systems will be suspended until you can provide documentation to support you own the proper licenses.
If you don't already own the proper licenses, the most cost effective way to obtain them is to request a donation from techsoup.org. You can get more information on techsoup.org here.
For information on Microsoft's specific donation policy, visit the Microsoft donation page here.
Once you purchase these licenses, they are current for two years after which you will need to pay a small yearly maintenance fee. If you do not continue to pay the maintenance fee you will have to repurchase the licenses every time we upgrade the system.
Below are the links to the licenses you will need on Techsoup's website.
- Office Professional Plus
- Windows Server User Calls
- Windows Remote Desktop Services User CAL
- Exchange user CALs
- SQL Server user CALs